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S L Fritz Consulting LLC

Enterprise Application Consultancy

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Paper Medical Records - Virtual Forms Management Solutions

The primary focus of implementing an Electronic Medical Records system is to move from paper to digital.  If there are unscheduled outages anywhere along the continuum of the enterprises applications, the clinical staff will need to revert to downtime procedures.  This mode of operation requires a facsimile of the computer system.  The paper forms used during an outage must follow the form, fit, function that was achieved in the design and development of the on line solution.


It is required that the paperwork used during downtime would have undergone modifications that keep it in-line with the workflows and the new data collection models.


The Virtual Forms Management Solutions offering provides for a project management approach that integrates the downtime procedures into the EMR deployment plan.


Seven business functions are accommodated by the VFMS;

1.       Alignment with evolving business & regulatory mandates

2.       Forms management including publication & recall

3.       Information standards and data collection requirements

4.       Synchronization with data mining & warehousing activities

5.      Compatibility between paper and electronic media

6.       Integration facilitating Merger & Acquisition objectives

7.       Downtime operations in lock-step with catch-up

Four start-up and operational activities;

1.       Current state analysis of forms and reports content

2.       Reconstruction of forms to conform to digital media

3.       Downtime data capture mapped to digital data

4.       Full paper forms and reports management